|Every October through December, all units (packs, troops,
teams, crews, posts) are required to renew their affiliation with Scouting. Through the process, chartered
(sponsoring) organizations, youth member and adult leader information is updated as well as registration fees and
Boy’s Life subscriptions are collected/paid. A representative of each unit completes the paperwork for renewing a
charter online. With internet rechartering (IR), units can indicate returning members, add new members, and update
information for an individual or the chartered organization.
|HOW RECHARTER IS DONE|
|If you are reading this, you probably have just been asked to
“recharter” your “unit” and are full of questions. You also may be a little anxious, wondering “what in the world
have I gotten myself into?” because everyone else was so relieved when you agreed to do it. Relax. Unit recharter
has earned a reputation as being difficult when, in fact, it is pretty easy. If there is a hard part, it’s
that some rules have to be followed for each member and that you have to finish on time. So let’s start with
some of those questions:
What is a Unit? -A unit is a pack, troop, team, crew, or ship. Units in our area operate under
the Crater Lake Council (CLC), the local operating arm of the Boy Scouts of America (BSA). The council assigns
each unit to a district, a geographic part of CLC’s area of operations. A unit always has a unit leader who is
responsible for seeing that a program is delivered to the youth members. The unit leader has a title like Advisor,
Cubmaster, Scoutmaster, Coach, or Skipper. A unit has at least three adults who serve as the unit committee that
supports the unit leader.
What is Recharter? -BSA issues a charter through the local council to a chartered organization,
like the church or other organization that owns your unit, which allows it to use a BSA program to serve youth in
its community. For example, a Cub Scout pack uses Cub Scouting to serve boys in the first through fifth grades.
BSA requires that the charter be renewed annually to continue using the program. We call that annual renewal
What else happens during Recharter? -In addition to renewing the unit charter, recharter time is
when all youth and adult members (leaders) renew their membership in BSA. Member renewals are most of the work.
Your unit should also complete the application for the Journey To Excellence Award.
| 1. Attend your District’s Recharter Kickoff. Each district is to hold a kickoff to discuss recharter. Attending it also gives you a
chance to meet your commissioner team, your first line of help in case you need it. You will received your
unit’s recharter packet at the kickoff.
2. Complete steps 1 – 3 of the Internet Recharter.
At your District’s recharter kick-off you will receive your unit’s access code for internet recharter, use that
code to create a new user account in the online system and proceed to complete steps 1 – 3 of the online portion
of the re-charter, this should only take 5 minutes. this online system will import a current roster from the BSA’s
registration system after you access the system. Completing steps 1-3 will give you a printable version of your
current unit roster. Make sure to write down your username and password. (Note: The supported browsers are
Chrome, Firefox, and Internet Explorer 9, 10, and 11).
3. Inventory your members and collect fees.
Now that you have the most up to date unit roster collect BSA registration fee’s ($24), Boys’ Life subscription
fee’s($12), and Order of the Arrow membership fee’s($15) from each member that will be continuing membership. The
unit’s treasurer or another leader may do the actual collection, but you must know who is renewing and any
changes to their personal data (address, phone#, etc.) and, for adults, their Scouting position. PLEASE remember
to add or update their current e-mail address as this is our main form of communication throughout the year.
Involve the unit leader and committee in determining the status of those who do not respond about renewing. Get
complete, new applications, including all required parts and signatures, for any new youth or adult members. All
new adult applications should include proof of having completed Youth Protection Training. The Chartered
Organization is responsible to pay the $40 Annual liability fee, collect this fee from your chartered partner to
be included with your recharter.
4. Update the unit roster and Submit to Council.Now
that you have gathered all of this information, log back into the online recharter system and complete steps 4 –
5. This requires taking all of the information you’ve collected and updating your unit’s roster. At the end of the
Internet Rechartering process (step 5), click the option to “Submit to Council”, this will electronically send
your completed recharter with any changes you’ve made – corrections, added or deleted members etc to our council
registration staff so they will have exactly what you want them to have! Now you MUST
print out the paper roster/recharter and the Annual Charter Agreementto use
for the rest of the process.
5. Collect missing items. The front page
of the printed roster/recharter will show you any adults or youth who are missing applications, those completed
applications must be attached to your recharter when it’s turned in. The back of the printed recharter will give
you a list of Adults who need youth protection training. All adult must have a current youth protection
certificate meaning that they have completed youth protection training in the last 2 years. if they are not
current then they cannot be members of the BSA. This will be one of your biggest hold ups on your re-charter. They
can take the training at www.myscouting.org. upon completion they will receive a certificate, a copy of that
certificate must be attached to the recharter when it’s turned in.
6. Obtain signatures on recharter roster.
Before you turn-in your paperwork, you must get two signatures on the first page of the recharter roster and one
signature on the Annual Charter Agreement form. The person named as the executive officer on the roster must sign
the top line of the recharter and the bottom line of the Annual Charter Agreement form for the chartered
organization. The person named as the unit leader (e.g., Cubmaster, Scoutmaster) must sign the bottom line of the
recharter as unit leader. The middle line, council representative, will be completed at your District’s turn-in
and will be signed by a commissioner and/or the professional Scouter responsible for supporting your district.
7. Turn in all paperwork. Turn in your
completed Recharter and Annual Charter Agreement with all missing items at your District’s Re-charter Turn in
night. Your Unit’s Journey to Excellence form can also be turned in that night. Bring your unit’s check with
you to turn-in; we suggest that the amount not be filled in until District leadership has double checked the
| Oct 1st – Online Recharter System Opens
By Oct 29th – Completion of Stage 1 & 2 of the online recharter
By Nov 5th – Completion of Stages 3, 4, & 5 of the online recharter
District Turn-in Night – All District’s are November 17th at Roundtable
| BSA’s Internet Rechartering Website
Internet Rechartering Tutorial
Youth Protection Training at www.myscouting.org